Understanding Customs Clearance and Trucking Logistics in the USA

Understanding Customs Clearance and Trucking Logistics in the USA

International shipping can be a complex process, especially when it comes to customs clearance and logistics in the USA. In this blog, we will break down the essentials of this process, making it easier for e-commerce businesses and freight agents to navigate the intricacies of shipping in the United States.

Part 1: Customs Clearance Process

1. Before the container arrives at the port, the shipping agent will send an Arrival Notice (AN) to the consignee. Typically, this notification is dispatched 3-5 days before arrival.

2. Once the Arrival Notice is received, only then can the customs broker arrange for pre-clearance (CUSTOMS ENTRY). During this stage, the broker enters product information and declared values into the customs system. If everything checks out, they will confirm and generate the tax invoice. Without the AN, customs clearance cannot occur, since the Delivery Order (DO) requires a Firms Code (shipment location) that comes from the AN.

3. After receiving the customs documentation, the broker must check it through the customs system for clearance. Keep in mind that even if the customs documents are cleared, additional inspections may be required by departments such as the FDA, DOT, CPSC, or EPA. These agencies operate independently from customs and can see the customs declaration information as well.

Part 2: Container Release and Pickup Process

1. Upon the container’s arrival at the port, the unloading process typically takes 2-3 days, although some shipping lines like Matson or Yangming may expedite this process.

2. Trucking companies should check the terminal website to see if the container status is marked as ‘available.’ If ‘available,’ this means an appointment to pick up the container can be set. Currently, only Matson and Yangming do not require prior appointments for pickup.

3. Once the appointment time is secured, drivers must present the DO at the terminal for pickup. However, if the destination is an inland port, after customs clearance, the shipping company will provide a Pickup Number (PU#). This number will be communicated to the consignee, but it will only be available once:

• A. The cargo has arrived at the yard and has been unloaded from the train.
• B. Customs has released the cargo.
• C. The shipping company has released the cargo.

Without all three components fulfilled, the PU# cannot be obtained. Therefore, when arranging for a pickup from an inland port, both DO and PU# are necessary.

Part 3: Tracking Numbers and Proof of Delivery (POD)

1. It’s essential to note that only when using third-party trucking services (such as Estes Express) will you receive a tracking number (PONumber) and Proof of Delivery (POD).

2. For dedicated line trucking services to Amazon warehouses (such as SNA, LGB, ONT, OAK, SJC, PHX, FTW, DFW, IND, CLT, ABE, MDW, AVP), there will be no tracking number, but a POD will be provided.

Conclusion

Navigating customs clearance and logistics in the USA necessitates an understanding of key processes from the arrival of goods to delivery. It is vital for e-commerce businesses and freight agents to be well-informed about each step, ensuring a smoother transition for international shipments. Understanding the roles of various documents and regulations is crucial for success in this dynamic market.

Feel free to share your thoughts or experiences in the comments below! 🌍 🚚